Purpose and Scope
What information do we collect?
We collect a variety of personal information from clients to enable us to tailor our products and services to meet their personal needs. This includes, but is not limited to, contact information such as names, addresses, phone numbers, fax numbers and email addresses. Information may also include dates of birth and gender, credit card details and any other relevant payment or billing information, next of kin information and information about products and services received.
We collect personal information by various means including when clients complete an application, enter into an agreement with us, contact us by phone, send us a letter, visit one of our websites or visit in person. Personal information can also be collected via cameras installed in our venues or chapels or via recordings when a client contacts us.
Whilst the choice of how much personal information is disclosed to us is left completely up to the client and, from time to time, clients may be able to deal with us anonymously or by pseudonym, if clients do not provide us with certain personal information we may not be able to provide clients with the services and products that they seek.
Why do we gather the information and how will we use it?
We collect personal information to enable us to provide our clients with the products and services that they request. If they do not provide us with the information we request, we may not be able to provide the products and services or properly administer and manage the products and services for our clients.
We may also use or disclose personal information for related purposes, such as servicing and managing our relationship with clients, our internal accounting or business management processes and in order to comply with our regulatory reporting and legal obligations.
To conduct our business, we rely on third party service providers, agents, suppliers and contractors to provide some of our services. For example memorialisation services and transfer services. Any personal information that is provided to third parties is to assist in performing their agreed tasks, or as authorised or required under law. We also provide deceased data to bereavement registers to assist with the management of mail to deceased persons. To protect personal information we require all of these organisations to be bound by strict confidentiality and non-disclosure agreements with us in respect of any personal information we disclose to them.
Should we arrange repatriation or the return of remains to an overseas destination, we may also be required to disclose next of kin details to a funeral service provider at the overseas destination. Should such a need arise, we will obtain consent from the next of kin at that time.
In the future, we may use personal information to develop, identify and offer products and services that may be of interest to clients, or to conduct market research. These include personalised targeted communications which are typically sent to your email address, or mailing address. We occasionally may send you an SMS message to your mobile phone number or call you directly. Such information will only be sent if consent has been given as part of the initial application process.
A client may receive a customer satisfaction survey approximately two weeks after a funeral ceremony or the arrangement of a memorial. This is a highly effective method of gaining feedback from our customers and plays a vital role in measuring, managing and improving our services.
If at any time a client chooses not to receive any future communications about our products or services, they can opt out by contacting our Privacy Officer or use the unsubscribe feature on our electronic marketing communications. We may still need to use your personal information to provide you with the services and products you have requested.
Consistent with our commitment to protecting personal information, we make all reasonable endeavours to protect such information securely against unauthorised access, use, modification or disclosure. Client information will be recorded, amended and used only by authorised personnel who are instructed to keep your information confidential.
We take care to ensure that the personal information you give us is protected. For example, all systems we use to digitally store and process your personal information to service your needs have electronic security systems in place, including the use of firewalls, user identifiers, passwords or other access codes to control access to your personal information.
These digital security measures are augmented with document storage security policies, security measures for systems access, providing a discreet environment for confidential discussions, only allowing access to personal information where the individual seeking access has satisfied our identification requirements and access control for our buildings and sensitive infrastructure.
Should there be a suspected breach of data containing personal information, we will, consistent with our obligations under the Notifiable Data Breaches Scheme set out in the Privacy Act 1988, immediately conduct an assessment to determine whether the breach is likely to result in serious harm to any individual affected. If there is a likelihood of serious harm, we will notify affected individuals and include recommendations on what steps individuals can take in response to the breach. We will also notify the Australian Information Commissioner.
To improve your experience on our websites, we may use “cookies”.
Our websites use analytics software to gather and store data related to website traffic. The analytics software does not identify individual users or associate your IP address with third party data sources. We use website traffic data to better understand website usage and to improve customer experience.
- Opt-Out of Adobe Analytics – http://www.adobe.com/au/privacy/opt-out.html
- Opt-Out of Google Analytics – https://support.google.com/analytics/answer/181881?hl=en
Access and correcting personal information
Orthodox Funerals aims to take such steps as are reasonable, in the circumstances, to ensure that the personal information we collect, hold, use and disclosure about our clients is accurate, complete and up-to-date. However, the accuracy of the personal information is largely reliant on the quality of personal information that our clients provide to us.
Individuals have the right to request access to the personal information that our company holds about them. They also have the right to request personal information to be corrected.
To request access to personal information or seek correction of it, individuals can contact our Privacy Officer at: firstname.lastname@example.org. Our Privacy Officer will consider any requests for access or correction and endeavour to respond promptly.
Orthodox Funerals may charge a reasonable fee for providing an individual with access to their personal information. You will be notified if there are any charges associated with providing such access.
Any concerns, complaints or queries in relation to privacy or the way we collect or handle personal information are to be directed to our Privacy Officer so that we can assess and resolve any concerns. Our Privacy Officer will endeavour to consider your query and provide a prompt response.
If, after receiving our response, there are still concerns that the privacy complaint remains unresolved, the complaint may be taken to the Office of the Australian Information Commissioner at:
Email: email@example.com In writing:
Attention: Privacy Officer
1/50 Smithfield Rd
Smithfield NSW 2164